Are you fumbling around your email trying to figure out how to add contacts? Or, perhaps you received the tenth spam email this week from the same company. Email allows people to communicate messages at super high speeds. However, this advanced form of communication also creates everyday challenges. Having a few email tips can help you become more efficient.
Adding Contacts
After you’ve set up an email account you may be wondering how to add contacts. Most providers have an address book where you can input a person’s name and contact information (such as email).
If you don’t have the person’s email handy, there are ways to find it. If you’ve corresponded with them before, you can use your provider’s “search” feature. Input the person’s name or email subject title and press enter. This should pull up previous correspondence. Once you open the email, you can copy and paste the email address into your contacts. Some providers have a “one click add contact” feature which allows you to add a contact by pressing a button inside the email.
Get Rid of Spam
A lot of email providers have spam filters. If spam is making its way into your inbox, use your email provider’s sort feature to mark it as “spam.” After you mark it, the sender shouldn’t be able to get through to your inbox again.
If you want to take it a step further and report the abuser, use companies like SpamCop to report the issue. Companies found in violation of their server’s spamming policy can lose internet access and get in trouble for breaking their company’s terms of use contract.
Email Etiquette
Email is a tricky form of communication. It doesn’t come with facial expressions or non-verbal cues that tell you if the sender is being sarcastic or offensive. Make emails short and direct. When replying to emails, refrain from hitting “reply to all” unless it’s completely necessary. This clogs up people’s email boxes and quickly becomes a pet peeve.
Also, make your subject line descriptive. When reviewing email, a person scans subject lines to determine which email is the most pressing. Including a description subject line will make it easier on the reader. Emails should be short and broken up into small paragraphs. This makes it easier on the eyes and more efficient to read. Also, send emails in plain text when possible. Fancy html emails aren’t easy for all email servers to read.
Learning a few email basics will help streamline email communications. This will free up time to work on more important tasks.
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is this a wordpress blog or a typepad?
“One click add contact” is my favorite. It’s real easy to use, and it lets you decide who gets added to your list of contacts.
I agree about emails being short and to the point. I’m not interested in comedy when I log into my email account.
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