Whether this is your first time ever accessing an email account or you can’t remember how many times it is never too late to go over everyday email basics. There is a lot to think about when it comes to your email account. Composing a new message can seem like a hassle to some but it is quite simple to do. You need to know the address of the person who will be receiving it along with a body message to go along with it. If you want to add any photos to your new message you can do this by clicking either insert photo or attach, depending on your mail account. This process can also be applied to anyone that wants to send out text documents.
Checking your email is done by simply clicking on your inbox button. If you have a mobile phone or are checking mail on your laptop by accessing your account you will see if new messages have arrived for you to view. Of course it is necessary to organize your messages so you will be able to navigate easily the next time you come back into your inbox.
After reading and you decide to respond to the person who emailed you, clicking reply will allow you to do so. A copy of the original message is in the subject body so it allows you to remember what you are replying to. If there was more than one sender you can click reply all so everyone will get the message that you are sending out. It is also possible to send to others without them knowing, BCC, or copying a message to someone, CC. These are wonderful features to know about in case you are sending out emails to a large group of people. Separating email addresses with commas allow groups to receive them.
There is a sent mail folder in your email account that allows you to view old emails that have been mailed to others. This is a great way to view the last message that was sent and even helps to view documents sent if you are not able to retrieve them from your personal computer.
When you get unwanted mail from those who had intentions of spamming you, your account will automatically send them to a folder made specifically to hold them. This folder is known to many as a spam or junk mail folder. There are a few that you will spot in your inbox every now and then and decide that you do not want them being sent to you all the time. It is simple to have them sent to your junk folder by marking it as spam.
Hope that’s been helpful!
What would you add? what are your pet peeves? Let us know!
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{ 3 comments… read them below or add one }
I don’t know if I’d call it a pet peeve, but I definitely prefer when someone clearly tells you what an email is about in the subject line. It helps me know which emails to read first, and which to save for later.
I think it’s polite to send emails BCC when you’re sending to a large group.
I always send myself important documents via my email account. That way, if my computer ever crashed, I still can get to those documents.