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What is Microsoft Exchange and How Does It Work?

by Melissa Smich on April 30, 2010

The Microsoft Exchange server is one of the most popular collaborative and messaging servers in the world. It is used by businesses and organizations utilizing Microsoft infrastructure solutions. The Exchange is basically the power behind all the amazing features of Microsoft Outlook.

Microsoft Exchange server was developed in 1993 when XENIX system was changed into exchange server. The next edition came out in 1997 and was called the Exchange Server 5.0. Since then editions such as Exchange server 2000, 2003, 2007 and 2010 have come out each better than its predecessor.

Today, the Microsoft exchange has the following two jobs:

  1. The exchange supports IMAP, POP and web email clients including Microsoft Outlook.
  2. The exchange lets users share information using either Outlook Web Access or Outlook.

Let’s have a look at some of the features of Microsoft Exchange:

  • Improved Assistant: Allows users to schedule messages by fixing the start and endpoints. Separate messages for people inside and outside the organization can be created.
  • Instant search feature: The search lets you find information from any corner of the inbox using keywords.
  • New Features:  RSS feed supporter, email scheduler, better preview pane and an option to view attachment.

The best advantage of using Microsoft Exchange server is the high-level of security features of the software package. The server neutralizes security threats and thus, the users are protected against viruses, spam and hackers. The emails are also protected against outside sources. The security feature allows users to use the system to its maximum potential. Employees of companies that use the Microsoft Exchange server can access their email from any location in the world. They can communicate irrespective of whether they are in an office or on the go. Microsoft exchange server is compatible with additional features such as voice mail storage, calendar, and contact organizing application and scheduling. Microsoft Exchange uses the Microsoft Office Outlook as its email platform.

With so many applications, Microsoft Exchange makes businesses very efficient. It is also very easy to fix problems. In addition, it has enhanced monitoring abilities. Thus, a fault can be detected before it turns into a big problem. Several essential processes that are required for the smooth operation of Microsoft Exchange have been automated. Thus, the administrators have more free time to deal with more important issues.

With its various advantages, more and more companies are realizing the importance of using Microsoft Exchange.

By D’transcriptors


KrazyKid April 30, 2010 at 6:35 PM

I wish someone had explained it like this before.

Ryce577 May 3, 2010 at 8:32 PM

The instant search feature is a huge time-saver.

Judy515 May 4, 2010 at 2:41 PM

I’d honestly have to say this program has helped me accomplish greater efficiency with my business.

Leo November 12, 2011 at 5:07 AM

How does one stop Microsoft outlook from using the nicrosoft exchange system?

Abhishek Sagar August 14, 2012 at 5:35 AM

I still dont understand what is the extra benefits MS-Exchange offers over Web based email clients apart from additional security and how is it different from other offline email clients like thunderbird apart from some extra features such as email scheduling. What We can do with MS-Exchange which we cant do with web based gmail or thunderbird ? I dont understand the concept of MS-Exchange. Please somebody explain.

DEBO October 10, 2012 at 3:14 PM

@Abhishek, i believe the key diff is that the exchange seems to be more explicit and well laid out than the normal gmail or thunderbird and better security. On the lighter side, Exchange seems more proffesionally looking than d others

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